What accounting software do you use?
QuickBooks Online. That’s what we use at Smart Outsourced Solutions for all of our bookkeeping clients, and it’s the platform we recommend for owner-operated service businesses.
A few things make QuickBooks Online a good fit for small businesses. It’s cloud-based, so you and your bookkeeper can both access the same file from anywhere. You don’t need to send files back and forth or worry about different versions. It also connects directly to your bank and credit card accounts through automatic bank feeds. Transactions pull in daily, which keeps the books current and cuts down on manual data entry.
QuickBooks Online integrates with payroll, so if we’re running payroll for you, everything syncs directly with the books. No double entry and no reconciling between systems. It also connects with hundreds of other apps, including time tracking, invoicing, and payment platforms that many service businesses already use. For our bookkeeping and tax services, QuickBooks Online gives us a solid foundation to build on.
If you’re already using QuickBooks Online, we take over your existing file. We’ll review it, clean up any issues, and start working from where you are. If you’re on a different system like Wave, Xero, or FreshBooks, or if you’ve been tracking everything in spreadsheets, we handle the migration. We move your data into QuickBooks Online and set up the chart of accounts correctly for your business.
For owners who want to learn the system themselves, we offer QuickBooks Online setup and training. We configure it properly and walk you through how to use it day to day. Or you can hand off the bookkeeping entirely and let us manage it.
If you have questions about how we’d work with your current setup, reach out for a consultation. We can talk through your situation and figure out the best approach.
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More Questions
I got an IRS notice. Can you deal with the IRS for me?
Yes. As an Enrolled Agent, Simona has unlimited rights to represent taxpayers before the IRS. She can respond to the notice, speak with the IRS on your behalf, and handle the entire process from start to finish.
Read answerI pay subcontractors. What do I need to track to file 1099s?
You need a W-9 from each subcontractor before you pay them, and you need to track total payments per subcontractor through the year. When the totals cross the filing threshold, you file a 1099-NEC.
Read answer1099 or W-2: how do I know if my worker is a contractor or an employee?
Two tests apply: the federal IRS test weighing control factors, and in Massachusetts, the much stricter ABC test. In Massachusetts, a worker is presumed an employee unless you can prove all three prongs of the ABC test.
Read answerHow much does bookkeeping cost?
Monthly bookkeeping starts at $199 a month, with add-ons like bill pay and invoicing starting at $99 each. Pricing depends on your transaction volume, number of accounts, and whether you need payroll or tax work. Catch-up bookkeeping for past months is scoped separately.
Read answerCan I pay my cleaners as 1099 contractors in Massachusetts?
In most cases, no. Massachusetts uses the ABC test for worker classification, and cleaners performing a cleaning company's core work almost always fail Prong B, which requires the work to be outside the company's usual business.
Read answerI am being audited. Can you represent me?
Yes. An Enrolled Agent has federal authority to represent you before the IRS during an audit. Simona can communicate with the examiner, organize your records, and argue your position on your behalf.
Read answer